Traditional Student-Withdrawal
Students are not officially withdrawn from the University until completion of an exit interview with the Office of Student Development.
Tuition Refund Policy
Tuition charges for traditional undergraduate students are refunded according to the following schedule. The refund calculation will be based upon the date in which the student submits appropriate withdrawal paperwork:
| One week or less: | 90% refund |
| Two weeks or less: | 80% refund |
| Three weeks or less: | 60% refund |
| Four weeks or less: | 40% refund |
| Five weeks or less: | 20% refund |
| More than five weeks: | no refund |
Room and Board Refunds
Students who withdraw from the University within the semester must move out of university housing within 48 hours following the exit interview. If leaving at the end of the semester, the normal closing schedule is followed. Exceptions must be approved by the Assistant Dean of Students/Director of Residence Life. Before leaving campus, students must check out of their room or rental property with the appropriate staff member (AC or RA and/or someone in the Student Development Office). Upon checking out, students must turn in the appropriate paperwork along with the key.
For students withdrawing on a voluntary basis, housing and board refunds are granted on a pro-rated basis through the 5th week and are based on the date of the exit interview and proper check out. After the 5th week, no refund is granted.
Financial Aid
Enrollment Changes and Return to Title IV (R2T4) Refund Calculation Process for Federal Student Aid
The majority of financial aid awards have enrollment status requirements you must meet and adhere to in order to be eligible to receive financial aid.
Withdrawal - University Grading Policy
Withdrawing from the university has implications related to student grades received. The notification date of withdraw is used to determine grades received for the courses in which the student is enrolled. 1-5 weeks= without grade or credit, 6-10 weeks= (withdrawn); 11-15 weeks= F (or NC if this option was elected). Students who have extenuating circumstances that they feel may warrant a waiver of the grading policy may submit a written petition to the Registrar within two weeks of the date of notification of withdrawal. Circumstances that may warrant such a waiver are circumstances beyond the control of the student (such as medical issues or death of a close family member that interfered with the student's ability to withdraw during the scheduled withdrawal period).
Written appeals must:
- be submitted to the Office of the Registrar no later than two weeks from the date of notification of withdrawal (as confirmed by the Withdrawal from the University Form);
- outline specific extenuating circumstances or factors that caused the student to be unable to withdrawal during the withdrawal period;
- include supporting documentation to verify the extenuating circumstances (i.e., support letter from physician documenting the nature, severity and dates of illness, copy of obituary or other relevant documentation that can confirm the situation.)
- be no longer than 2 pages in length (not including attachment of supporting documentation);
- be sent in writing to: The Office of the Registrar, Wittenberg University, PO Box 720, Springfield, OH 45501-0720.